[Athen] AIM customization for Alt Format Production

[Ali Steenis via athen-list]

Hi Eric,

Yes, staff can self assign assignments. Separating readings by week is also a smart idea. We like to keep readings for a class under one "book" entry so it easier to track from quarter to quarter. This way if another student needs readings for the same class in another quarter, we can cross check if the readings are the same as the syllabus to save conversion labor and time.

Please let me know if you have any questions.

Warmly,

Ali Steenis
Pronouns: she/hers
Alternative Formats Access Specialist, Disability Resource Center (DRC)
3000 Landerholm Circle SE, Room U001
Bellevue, WA 98007

Phone: (425)-564-2605
TTY: (425)-564-6189
FAX: (425)-564-5110
drc at bellevuecollege.edu<mailto:drc at belevuecollege.edu>
www.bellevuecollege.edu/drc<http://bellevuecollege.edu/drc>

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From: Matson, Eric (ecmatson at uidaho.edu) <ecmatson at uidaho.edu>
Sent: Friday, February 7, 2025 4:11 PM
To: Ali Steenis <ali.steenis at bellevuecollege.edu>; Access Technology Higher Education Network <athen-list at u.washington.edu>
Subject: RE: [Athen] AIM customization for Alt Format Production

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We're just prepping to updgrade to 5,  also interested to hear how people have set up their Alt Text Modules in AIM V5.  In the past I haven't given student editors access  to AIM, because I couldn't restrict them to just the Alt text, and didn't feel comfortable with them having access to case notes and medical documentation. So we haven't really used the work assignments, everything has just been a work order. Ali, for the work assignments are staff able to self assign?

For weekly readings, I usually do a work order for each week, but that's in Version 4, but sounds like the work assignments might be a better solution in V5?

Thanks,

Eric Matson | Assistant Director - Assistive Technology & Accommodation Operations
Center for Disability Access and Resources
Division of Student Affairs
The University of Idaho
Phone: 208.885.6307 | ecmatson at uidaho.edu|<mailto:ecmatson at uidaho.edu%7C> Message me on Teams<https://teams.microsoft.com/l/chat/0/0?users=ecmatson@uidaho.edu>
Bruce M. Pitman Center 127
Fax: 208.885.9404
Campus Zip: 4257

Treasurer - Idaho Partnership on Higher Education and Disability
Pronouns: He / Him / His



From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Ali Steenis via athen-list
Sent: Friday, February 7, 2025 1:35 PM
To: Sean Loraas <sloraas at austincc.edu<mailto:sloraas at austincc.edu>>; Access Technology Higher Education Network <athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>>
Subject: Re: [Athen] AIM customization for Alt Format Production

Hello, We create a custom ISBN for the readings needed for a specific class. Then we will create specific assignments for individual readings or handout conversions that can be assigned to different staff. This has worked well for us in V4 and

Hello,

We create a custom ISBN for the readings needed for a specific class. Then we will create specific assignments for individual readings or handout conversions that can be assigned to different staff. This has worked well for us in V4 and V5 so far.

If you have any other questions, I'm happy to be a resource.

Warmly,

Ali Steenis
Pronouns: she/hers
Alternative Formats Access Specialist, Disability Resource Center (DRC)
3000 Landerholm Circle SE, Room U001
Bellevue, WA 98007

Phone: (425)-564-2605
TTY: (425)-564-6189
FAX: (425)-564-5110
drc at bellevuecollege.edu<mailto:drc at belevuecollege.edu>
www.bellevuecollege.edu/drc<https://urldefense.com/v3/__http:/bellevuecollege.edu/drc__;!!JYXjzlvb!kIEVch07tA6UylvXwnt6ag4VMUeQDJrV5ggcycG9DRLXbZcoP9EVILjPEMip2C2vbkM62ua8j15yODpDlbGfK530z8TC0g$>

This email and any files transmitted may contain confidential information as protected by the Family Educational Rights and Privacy Act (FERPA), 20 USC § 1232g and/or Electronic Communications Privacy Act, 18 U.S.C. § 2510-2521. If you are not the intended recipient, you are hereby notified that any disclosure, copying, or distribution is prohibited. Furthermore, if you are not the intended recipient, please notify me immediately by telephone or return e-mail and completely delete this message from your system.



From: athen-list <athen-list-bounces at mailman12.u.washington.edu<mailto:athen-list-bounces at mailman12.u.washington.edu>> On Behalf Of Sean Loraas via athen-list
Sent: Friday, February 7, 2025 1:23 PM
To: athen-list at u.washington.edu<mailto:athen-list at u.washington.edu>
Subject: [Athen] AIM customization for Alt Format Production

CAUTION: This email originated from outside Bellevue College. Do not click links or open attachments unless you validate the sender and know the content is safe. If you are unsure, contact the Service Desk at x4357 (425-564-4357) or email servicedesk at bellevuecollege.edu<mailto:servicedesk at bellevuecollege.edu>.

ATHEN Community,
If your college disability office uses AIM and you have managed to design a usable Alternative Format Production module, I would love to hear from you. We are embarking on our development of the AIM 5.0 Alt Formats and could use some examples of how you've configured it to work with your workflow. We do more handouts, worksheets, and lecture slides, than we do full textbooks, but the AIM Alt Text module seems to be primarily built for textbook requests and fulfillment. If you are willing to share an outline, or flow chart of your AIM configuration, it would help us understand the capabilities. You can email me off list if you don't feel comfortable sharing this information so widely. Thanks in advance for helping with our transition to the AIM platform. Best regards,
Sean Loraas
Accessibility Technician
Alt Text & Media Department
Access & Disability Support
Austin Community College
Email: sloraas at austincc.edu<mailto:sloraas at austincc.edu>

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