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<p class="MsoNormal">Hi,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We have been using <a href="https://www.continualengine.com/prep-pdf-remediation-software/">
Prep by Continual Engine</a> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It has helped us remediate large volumes of PDFs with short turnarounds.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><img border="0" width="225" height="51" style="width:2.3416in;height:.5333in" id="Picture_x0020_1" src="cid:image001.png@01DC9765.7561FF80"><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:standardcontextual">Kamran Rasul, MEd.</span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:standardcontextual">Assistive Technology/Alternate Format Specialist (SDS)</span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR" style="mso-ligatures:standardcontextual">Phone: 410-516-1167</span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR" style="mso-ligatures:standardcontextual">E-mail:
</span><span style="mso-ligatures:standardcontextual"><a href="mailto:krasul1@jhu.edu"><span lang="FR" style="color:#0088CC">krasul1@jhu.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual">Garland Hall, 1<sup>st</sup> Floor, Office 135-G<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:standardcontextual">3400 N. Charles Street</span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:standardcontextual">Baltimore, MD 21218</span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:standardcontextual"><a href="https://outlook.office365.com/owa/calendar/ATC2@live.johnshopkins.edu/bookings/"><span style="color:#0088CC">Schedule a meeting with Kamran</span></a></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> athen-list <athen-list-bounces@mailman22.u.washington.edu>
<b>On Behalf Of </b>Kevin Andrews via athen-list<br>
<b>Sent:</b> Friday, February 6, 2026 12:02 PM<br>
<b>To:</b> Monica Olsson <molsson@sbctc.edu>; Access Technology Higher Education Network <athen-list@u.washington.edu><br>
<b>Subject:</b> Re: [Athen] Rec's for PDF remediation on a giant scale<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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</b><strong><span style="color:white;background:red"> External Email - Use Caution </span></strong><o:p></o:p></p>
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<p class="gmail-isselectedend">Jumping in with some lived-reality perspective from Georgetown, since we’re actively navigating this right now under pretty real austerity conditions.<o:p></o:p></p>
<p class="gmail-isselectedend"><o:p> </o:p></p>
<p class="gmail-isselectedend">We have an Acrobat Pro <em><span style="font-family:"Aptos",sans-serif">site license</span></em>, and I want to be clear for folks reading along: that solves licensing, not remediation. At scale, Acrobat helps with OCR and basic
tagging, but it does not eliminate the human labor required for structure, reading order, tables, math, figures, or meaningful alt text—especially for STEM content. That’s where time and money actually go.<o:p></o:p></p>
<p class="gmail-isselectedend"><o:p> </o:p></p>
<p class="gmail-isselectedend">Budget is a huge constraint for us at the moment, so the conversation internally has had to shift from “how do we make everything accessible” to “how do we make defensible, impact-driven decisions.” That’s meant being very explicit
about tradeoffs:<o:p></o:p></p>
<ul type="disc">
<li class="gmail-isselectedend" style="mso-list:l0 level1 lfo1">Not all legacy PDFs are equal in risk or usage.<o:p></o:p></li><li class="gmail-isselectedend" style="mso-list:l0 level1 lfo1">Automated tools are, at best, a first pass—not an end state.<o:p></o:p></li><li class="gmail-isselectedend" style="mso-list:l0 level1 lfo1">Vendor remediation often scopes
<em><span style="font-family:"Aptos",sans-serif">out</span></em> alt text, math, and complex figures unless you pay significantly more.<o:p></o:p></li><li class="gmail-isselectedend" style="mso-list:l0 level1 lfo1">Retrofitting thousands of documents is often more expensive than replacing or re-authoring the most critical ones over time.<o:p></o:p></li></ul>
<p class="gmail-isselectedend"><o:p> </o:p></p>
<p class="gmail-isselectedend">What’s been most helpful for us is framing this as
<strong><span style="font-family:"Aptos",sans-serif">triage and lifecycle management</span></strong>, not a one-time cleanup project: prioritizing high-use / high-risk materials, de-emphasizing low-traffic archives, and being honest with stakeholders about
what’s achievable under current financial conditions.<o:p></o:p></p>
<p class="gmail-isselectedend"><o:p> </o:p></p>
<p class="gmail-isselectedend">No silver bullets here—just hard constraints and deliberate choices. Sharing in case it’s useful context for others facing the same pressures.<o:p></o:p></p>
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<p class="MsoNormal">On Thu, Feb 5, 2026 at 9:22<span style="font-family:"Arial",sans-serif"> </span>PM Monica Olsson via athen-list <<a href="mailto:athen-list@u.washington.edu">athen-list@u.washington.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">Hi Amy, I plan to send you a document about Doc Access and security and thought that I had stated this in a prior email. Not a lot of folks know about the tool yet, in fact we (SBCTC) are they very reason a Canvas
LTI tool even exists for the Doc Access tool. They built it for us :) I expect if our trial is successful and the tool is used at scale (really any scale) they will see a ton of higher ed clients over night…but we are kind of getting in at the beta stage.
So, your inquiry to ATHEN may open a can of worms that I'm not entirely prepared for, but I guess it puts the tool on people's radar too!<o:p></o:p></span></p>
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<p class="MsoNormal">Get <a href="https://aka.ms/o0ukef" target="_blank">Outlook for iOS</a><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> athen-list <<a href="mailto:athen-list-bounces@mailman22.u.washington.edu" target="_blank">athen-list-bounces@mailman22.u.washington.edu</a>>
on behalf of Amy Rovner via athen-list <<a href="mailto:athen-list@u.washington.edu" target="_blank">athen-list@u.washington.edu</a>><br>
<b>Sent:</b> Thursday, February 5, 2026 5:46:49 PM<br>
<b>To:</b> Wallace, Sagan <<a href="mailto:Sagan.Wallace@oregonstate.edu" target="_blank">Sagan.Wallace@oregonstate.edu</a>>; Access Technology Higher Education Network <<a href="mailto:athen-list@u.washington.edu" target="_blank">athen-list@u.washington.edu</a>>;
Susan Kelmer <<a href="mailto:Susan.Kelmer@colorado.edu" target="_blank">Susan.Kelmer@colorado.edu</a>>; Joshua Hori <<a href="mailto:jhori@ucdavis.edu" target="_blank">jhori@ucdavis.edu</a>><br>
<b>Subject:</b> Re: [Athen] Rec's for PDF remediation on a giant scale</span> <o:p>
</o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center;background:white"><b><span style="color:#C00000">[Sent from outside SBCTC]
<o:p></o:p></span></b></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">I'm very interested in the security of DocAccess. I hear that it can be embedded in Canvas. Is that how you are using it? I'm very suspect when companies using AI are too close to student data.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Thank you!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Amy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<p style="margin:0in;background:white"><b><span style="font-family:"Calibri",sans-serif;color:#00685E">Amy Rovner, MPH RD</span></b><span style="font-family:"Calibri",sans-serif;color:black"><br>
Director eLearning Services</span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black"><br>
</span><span style="font-family:"Calibri",sans-serif;color:black">Accessible IT Coordinator</span><o:p></o:p></p>
<p style="margin:0in;background:white;text-align:initial"><b><span style="font-family:"Calibri",sans-serif;color:black">Shoreline Community College</span></b><o:p></o:p></p>
<p style="margin:0in;background:white;text-align:initial"><u><span style="font-family:"Calibri",sans-serif;color:blue"><a href="http://www.shoreline.edu/" target="_blank" title="http://www.shoreline.edu/">www.shoreline.edu</a></span></u><span style="font-family:"Calibri",sans-serif;color:black">
| 206.546.6937</span><o:p></o:p></p>
<p style="margin:0in;background:white;text-align:initial"><span style="font-family:"Calibri",sans-serif;color:black">eLearning Office: 206.546.6966</span><o:p></o:p></p>
<p style="margin:0in;background:white;text-align:initial"><span style="font-family:"Calibri",sans-serif;color:black">eLearning Email:
</span><u><span style="font-family:"Calibri",sans-serif;color:blue"><a href="mailto:elearning@shoreline.edu" target="_blank" title="mailto:elearning@shoreline.edu">elearning@shoreline.edu</a></span></u><o:p></o:p></p>
<p style="margin:0in;background:white;text-align:initial"><u><span style="font-family:"Calibri",sans-serif;color:blue"><a href="https://support.shoreline.edu/" target="_blank" title="https://support.shoreline.edu/">Shoreline Support Center</a></span></u><o:p></o:p></p>
<p style="margin:0in;background:white;text-align:initial"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><img border="0" width="122" height="95" style="width:1.275in;height:.9916in" id="m_3569921977932505152x_image_0" src="cid:image002.jpg@01DC9765.7561FF80" alt="Shoreline logo with tagline, Engage. Achieve."></span><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> athen-list <<a href="mailto:athen-list-bounces@mailman22.u.washington.edu" target="_blank">athen-list-bounces@mailman22.u.washington.edu</a>>
on behalf of Joshua Hori via athen-list <<a href="mailto:athen-list@u.washington.edu" target="_blank">athen-list@u.washington.edu</a>><br>
<b>Sent:</b> Monday, February 2, 2026 2:56 PM<br>
<b>To:</b> Wallace, Sagan <<a href="mailto:Sagan.Wallace@oregonstate.edu" target="_blank">Sagan.Wallace@oregonstate.edu</a>>; Access Technology Higher Education Network <<a href="mailto:athen-list@u.washington.edu" target="_blank">athen-list@u.washington.edu</a>>;
Susan Kelmer <<a href="mailto:Susan.Kelmer@colorado.edu" target="_blank">Susan.Kelmer@colorado.edu</a>><br>
<b>Subject:</b> Re: [Athen] Rec's for PDF remediation on a giant scale</span> <o:p>
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<p class="MsoNormal"><b><span style="color:black">[ CAUTION: This email originated from outside Shoreline Community College. Do not click links or open attachments unless you recognize the sender and know the content is safe. ]
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<p class="MsoNormal"><span style="color:black">DocAccess has been looking very interesting. They not only use AI for alt tags but also integrate with AIRA.io to provide human audio descriptions of images. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Best, <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Joshua<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="color:black">From:
</span></b><span style="color:black">athen-list <<a href="mailto:athen-list-bounces@mailman22.u.washington.edu" target="_blank">athen-list-bounces@mailman22.u.washington.edu</a>> on behalf of Wallace, Sagan via athen-list <<a href="mailto:athen-list@u.washington.edu" target="_blank">athen-list@u.washington.edu</a>><br>
<b>Date: </b>Wednesday, January 28, 2026 at 8:16</span><span style="font-family:"Arial",sans-serif;color:black"> </span><span style="color:black">AM<br>
<b>To: </b>Access Technology Higher Education Network <<a href="mailto:athen-list@u.washington.edu" target="_blank">athen-list@u.washington.edu</a>>, Susan Kelmer <<a href="mailto:Susan.Kelmer@colorado.edu" target="_blank">Susan.Kelmer@colorado.edu</a>><br>
<b>Subject: </b>Re: [Athen] Rec's for PDF remediation on a giant scale<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">So far everyone I've looked at will do large-scale projects, but not write alt text (though they'll include it if you write it). I used Allyant for outsourcing PDFs at the time.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Since I'm feeling snarky....why not just dump them in an ABBYY hot folder and call it a day? They're not going to make accessible STEM PDFs anyway, so why waste time finding the best option?
</span><span style="font-size:11.0pt;font-family:"Segoe UI Emoji",sans-serif;color:black">🙃</span><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
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<p style="margin:0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Sagan Wallace<o:p></o:p></span></p>
<p style="margin:0in"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">they/them</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> athen-list <<a href="mailto:athen-list-bounces@mailman22.u.washington.edu" target="_blank">athen-list-bounces@mailman22.u.washington.edu</a>>
on behalf of Susan Kelmer via athen-list <<a href="mailto:athen-list@u.washington.edu" target="_blank">athen-list@u.washington.edu</a>><br>
<b>Sent:</b> Wednesday, January 28, 2026 6:42 AM<br>
<b>To:</b> Access Technology Higher Education Network <<a href="mailto:athen-list@u.washington.edu" target="_blank">athen-list@u.washington.edu</a>><br>
<b>Subject:</b> [Athen] Rec's for PDF remediation on a giant scale</span> <o:p></o:p></p>
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<p style="margin:0in"><span style="color:#D73F09">[This email originated from outside of OSU. Use caution with links and attachments.]</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">I hope everyone's semester has gotten off to a bang-up start! <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">A department on my campus has a enormous stockpile of scientific/engineering-type PDFs that are publicly available, and that department wants to undertake turning them all into accessible documents.
Yes, they really want to do this, and first they asked me if I wanted to take on the project.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">No thanks.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">So I'm looking for recommendations for any large-scale PDF remediation companies that could do this kind of work. Please and thanks.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black">Susan Kelmer</span></b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black">Alternate Format Production Program Manager<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black">Disability Services<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black">Division of Student Life<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#CFB87C">T</span></b><span style="font-size:10.0pt;color:#1F497D"> </span><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:black">303 735
4836</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><u><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#CFB87C"><a href="http://www.colorado.edu/disabilityservices" target="_blank" title="http://www.colorado.edu/disabilityservices">www.colorado.edu/disabilityservices</a></span></u></b><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#CFB87C"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal">_______________________________________________<br>
athen-list mailing list<br>
<a href="mailto:athen-list@mailman22.u.washington.edu" target="_blank">athen-list@mailman22.u.washington.edu</a><br>
<a href="http://mailman22.u.washington.edu/mailman/listinfo/athen-list" target="_blank">http://mailman22.u.washington.edu/mailman/listinfo/athen-list</a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span class="gmailsignatureprefix">-- </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:#888888">Best Regards,</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:#888888">Kevin Andrews</span> <o:p></o:p></p>
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<p class="MsoNormal"><span style="color:#888888">Electronic and Information Technology Accessibility Coordinator </span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:#888888">University Information Services <br>
Georgetown University </span><o:p></o:p></p>
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