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Hi Amy, I plan to send you a document about Doc Access and security and thought that I had stated this in a prior email. Not a lot of folks know about the tool yet, in fact we (SBCTC) are they very reason a Canvas LTI tool even exists for the Doc Access tool.
They built it for us :) I expect if our trial is successful and the tool is used at scale (really any scale) they will see a ton of higher ed clients over night…but we are kind of getting in at the beta stage. So, your inquiry to ATHEN may open a can of worms
that I'm not entirely prepared for, but I guess it puts the tool on people's radar too!</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> athen-list <athen-list-bounces@mailman22.u.washington.edu> on behalf of Amy Rovner via athen-list <athen-list@u.washington.edu><br>
<b>Sent:</b> Thursday, February 5, 2026 5:46:49 PM<br>
<b>To:</b> Wallace, Sagan <Sagan.Wallace@oregonstate.edu>; Access Technology Higher Education Network <athen-list@u.washington.edu>; Susan Kelmer <Susan.Kelmer@colorado.edu>; Joshua Hori <jhori@ucdavis.edu><br>
<b>Subject:</b> Re: [Athen] Rec's for PDF remediation on a giant scale</font>
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I'm very interested in the security of DocAccess. I hear that it can be embedded in Canvas. Is that how you are using it? I'm very suspect when companies using AI are too close to student data.</div>
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Thank you!</div>
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Amy</div>
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<span style="font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:rgb(0,104,94)"><b>Amy Rovner, MPH RD</b></span><span style="font-family:Calibri,sans-serif; font-size:12pt; color:black"><br>
</span><span style="font-family:Calibri,sans-serif; font-size:12pt; color:rgb(0,0,0)">Director eLearning Services</span><span style="font-family:Calibri,sans-serif; font-size:10pt; color:black"><br>
</span><span style="font-family:Calibri,sans-serif; font-size:12pt; color:black">Accessible IT Coordinator</span></p>
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<span style="font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)"><b>Shoreline Community College</b></span></p>
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<span style="font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:blue"><u><a data-linkindex="0" data-auth="NotApplicable" title="http://www.shoreline.edu/" href="http://www.shoreline.edu/" style="color:blue; margin:0px">www.shoreline.edu</a></u></span><span style="font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:black">
| 206.546.6937</span></p>
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<span style="font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:black">eLearning Office: 206.546.6966</span></p>
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<span style="font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:black">eLearning Email:
</span><span style="font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:blue"><u><a data-linkindex="1" title="mailto:elearning@shoreline.edu" href="mailto:elearning@shoreline.edu" style="color:blue; margin:0px">elearning@shoreline.edu</a></u></span></p>
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<span style="font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:blue"><u><a data-linkindex="2" data-auth="NotApplicable" title="https://support.shoreline.edu/" href="https://support.shoreline.edu/" style="color:blue; margin:0px">Shoreline Support
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<div id="x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> athen-list <athen-list-bounces@mailman22.u.washington.edu> on behalf of Joshua Hori via athen-list <athen-list@u.washington.edu><br>
<b>Sent:</b> Monday, February 2, 2026 2:56 PM<br>
<b>To:</b> Wallace, Sagan <Sagan.Wallace@oregonstate.edu>; Access Technology Higher Education Network <athen-list@u.washington.edu>; Susan Kelmer <Susan.Kelmer@colorado.edu><br>
<b>Subject:</b> Re: [Athen] Rec's for PDF remediation on a giant scale</font>
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[ CAUTION: This email originated from outside Shoreline Community College. Do not click links or open attachments unless you recognize the sender and know the content is safe. ]
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DocAccess has been looking very interesting. They not only use AI for alt tags but also integrate with AIRA.io to provide human audio descriptions of images. </div>
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Best, </div>
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Joshua</div>
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<b>From: </b>athen-list <athen-list-bounces@mailman22.u.washington.edu> on behalf of Wallace, Sagan via athen-list <athen-list@u.washington.edu><br>
<b>Date: </b>Wednesday, January 28, 2026 at 8:16 AM<br>
<b>To: </b>Access Technology Higher Education Network <athen-list@u.washington.edu>, Susan Kelmer <Susan.Kelmer@colorado.edu><br>
<b>Subject: </b>Re: [Athen] Rec's for PDF remediation on a giant scale<br>
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So far everyone I've looked at will do large-scale projects, but not write alt text (though they'll include it if you write it). I used Allyant for outsourcing PDFs at the time.</div>
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Since I'm feeling snarky....why not just dump them in an ABBYY hot folder and call it a day? They're not going to make accessible STEM PDFs anyway, so why waste time finding the best option? 🙃</div>
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Sagan Wallace</p>
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<i>they/them</i> </p>
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<span style="font-family:Calibri,sans-serif; font-size:11pt; color:rgb(0,0,0)"><b>From:</b> athen-list <athen-list-bounces@mailman22.u.washington.edu> on behalf of Susan Kelmer via athen-list <athen-list@u.washington.edu><br>
<b>Sent:</b> Wednesday, January 28, 2026 6:42 AM<br>
<b>To:</b> Access Technology Higher Education Network <athen-list@u.washington.edu><br>
<b>Subject:</b> [Athen] Rec's for PDF remediation on a giant scale</span>
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<span style="color:rgb(215,63,9)">[This email originated from outside of OSU. Use caution with links and attachments.]</span></p>
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I hope everyone's semester has gotten off to a bang-up start! </div>
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A department on my campus has a enormous stockpile of scientific/engineering-type PDFs that are publicly available, and that department wants to undertake turning them all into accessible documents. Yes, they really want to do this, and first they asked me
if I wanted to take on the project.</div>
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No thanks.</div>
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So I'm looking for recommendations for any large-scale PDF remediation companies that could do this kind of work. Please and thanks.</div>
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<b>Susan Kelmer</b></div>
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Alternate Format Production Program Manager</div>
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Disability Services</div>
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Division of Student Life</div>
<div class="x_x_x_elementToProof" style="font-size:10pt"><span style="font-family:"Times New Roman"; color:rgb(207,184,124)"><b>T</b></span><span style="font-family:Aptos; color:rgb(31,73,125)"> </span><span style="font-family:"Times New Roman"; color:black">303
735 4836</span></div>
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<b><u><a href="http://www.colorado.edu/disabilityservices" target="_blank" class="x_x_x_x_ms-outlook-linkify" title="http://www.colorado.edu/disabilityservices" originalsrc="http://www.colorado.edu/disabilityservices" data-outlook-id="8accf404-a0da-4426-a80f-167523d4840d">www.colorado.edu/disabilityservices</a></u></b></div>
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